ProForma Company Response Plan to COVID-19

Proforma Coronavirus Response Plan


Introductory Situation Paragraph

  • This Coronavirus Response Plan will be updated – i.e. is a living document
  • The aim is to manage the health of people and ensure the business can continue to operate


Plan Management and Oversight

  • This Plan will be managed from Head Office via dedicated committee consisting of (e.g. HR, transport, health safety, security etc.)
  • Situational awareness – use one point of truth – e.g. WHO website


MineSite Preparations

  • Ensuring there are testing procedures available in local country
  • Identifying quarantine facilities available in local country


Travel Protocols

  • Outline steps in understanding the benefits and risks of taking trips
  • Look at restricting non-essential travel
  • FIFO expat workers – essential travel or not?
  • Avoid travel for older people or those with diabetes or respiratory issues
  • People feeling unwell should not travel
  • Checklist for those returning from travel –  self-quarantine, communications with management


Supply Chain Management

  • Map the vulnerability of supply chains, even if over an unknown length of time (at least to August 2020)


Scenario Management for Site Managers

  • infection in local communities
  • changing site access arrangements
  • restricting local access
  • providing local medical assistance


Plan Communication

  • How this Plan may be communicated to all employees and contractors via:
    • intranet
    • face to face briefings
    • written material in English and local language (e.g. French, Swahili)


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